Staff members from Prism health North Texas Oak Cliff Health Center Clinic

Grants Billing and Budget Specialist Job – Dallas, TX

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Why You'll Love This Job

General Description:
The grants billing and budget specialist is responsible for the financial management of assigned grants, contracts, and other sponsored activities (“grants”). Accountable for accurate and timely completion of budgets, billing, and reporting for assigned grants.  Provides other general accounting and administrative tasks in a health care services and research environment.

Responsibilities

Specific Responsibilities of the Job:
  • Collaborate with program staff to prepare budgets, budget revisions, reallocations, and amendments for assigned grants, contracts, and other sponsored activities (hereafter referred to as “grants”).
  • Demonstrate thorough understanding of sponsors’ budget requirements, processes, and deadlines.
  • Report revenue, expenditures, and program plans to identify over/under spending, capacity for additional funds, or need to reallocate funds.
  • Accurately apply coding, allocation, and distribution methodologies to support use, billing and reporting of grant funds
  • Regularly review grant expenditures, including but not limited to payroll, lab, and drug expenditures to ensure allowability and appropriateness to each funding source. Compile and review expenses to be charged to assigned grants.
  • Prepare accurate and timely scheduled and ad hoc reimbursement requests (billing) to sponsors.
  • Understand, manipulate, and utilize data from the General Ledger (GL), Electronic Health Record (EHR), and other sources as required to complete billing and reporting.
  • Track grant billings and follow up with sponsors as needed to ensure proper sponsor payment is received.
  • Participate in answering sponsor inquiries and requests for information on assigned grants.
  • Participate in monitoring visits, entrance/exit meetings, audits etc., as assigned.
  • Research, troubleshoot, and resolve issues and discrepancies related to assigned grant billing and expenditures.
  • Understand and implement new workflows, procedures, accounting pronouncements, sponsor regulations, and internal changes.
  • Provide excellent and timely customer service to internal and external contacts.
  • Provide backup, training, general support, and collaboration to fellow grant/contract accounting staff and management.
  • Maintain electronic files, calendars, and other shared resources/reference documents on behalf of the grants/contracts accounting unit.
  • Track, communicate, remind, and ensure departmental deadlines are met.
  • Participate as assigned in special projects, learning opportunities, organizational initiatives, administrative and general accounting work such as but not limited to audit support tasks, annual budget support tasks, meeting coordination, etc.
  • Other duties as assigned.

Skills & Qualifications

Required Knowledge, Skills, and Abilities:
  • Demonstrated knowledge and understanding of General Accepted Accounting Principles (GAAP); federal grant reporting, and Uniform Guidance and audit principles.
  • Advanced MS Excel skills including Xlookups and pivot tables.
  • Strong skills in MS PowerPoint, Word, Outlook or comparable packages.
  • Ability to analyze financial data and prepare financial reports, statements, and projections.
  • Ability to meet tight deadlines.
  • Critical thinking skills, including comfort with troubleshooting, researching, and asking questions
  • Excellent analytical and organizational skills
  • Excellent written and oral communication skills
Education and Experience:
  • A minimum of a bachelor’s degree in business, accounting, finance, another relevant field is required
  • Experience with grants and/or contracts management, billing, and/or budgeting preferred
  • Work experience in a healthcare, scientific, or research setting preferred
  • Experience with federal grant reporting and uniform guidance 2 CFR part 200 cost and audit principles preferred
  • Experience in applying GASB compliance requirements and researching government regulations preferred
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