Staff members from Prism health North Texas Oak Cliff Health Center Clinic

Accounting Manager, Grants & Contracts JobDallas, TX

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Why You'll Love This Job

General Descriptions:

Manages all fiscal functions related to assigned grants, contracts, and/or other sponsored activities (hereafter referred to collectively as “grants”).  These functions include but are not limited to budgeting, reporting, billing, accounting, organizational and compliance accountabilities.


Specific Responsibilities of the Job:
  • Manage the development of grant, contract, and other sponsored activity (“grant”) budgets, including revisions, amendments, etc., based on a thorough understanding of grant terms & conditions, cost sharing, program income, and the organization’s personnel, activities, revenue sources, and funding needs.
  • Develop and implement appropriate allocation and distribution methodologies for apportioning revenues, costs, clinical activity, space utilization, personnel effort, etc. 
  • Ensure the allowability of expenditures charged to each grant.
  • Create and/or generate queries/reports from the General Ledger (GL), Electronic Health Record (EHR), and other sources to correctly identify, quantify, and allocate grant-related transactions.
  • Ensure periodic billing to sponsors/administrative agencies (AAs) for all assigned grants are accurate, on time, and that correct payment is received and recorded.  Process draw-downs for relevant grants.
  • Participate in sponsor/AA fiscal monitoring visits, entrance/exit meetings, audits, etc.  Respond to sponsor/AA questions and requests for information.
  • Design, modify, and/or produce internal/management reports/dashboards of revenue, expenditures, unexpended balances, program sustainability, etc.
  • Plan and collaborate with non-financial program staff in clinic, pharmacy, research, marketing, and other areas.  Develop related models, pro formas, scenarios, business plans, etc.
  • Oversee creation and maintenance of shared/reference documents, calendars, grants-related policies & procedures, and other required management/compliance needs.  Recommend process improvements.
  • Interface with General Accounting and Revenue Cycle leadership to ensure grants are properly reflected and maintained in the ERP/accounting system, in the payroll system, and in the EHR/patient accounts system.
  • Demonstrate thorough understanding of all aspects of grant funding at PHNTX.  Take responsibility for accuracy of grant accounting work products, and for data cleaning/wrangling data as needed.
  • Adapt to changing processes, priorities, and methods.  Adhere to sponsor and other deadlines.
  • Participate in ongoing and special projects such as but not limited to annual budget process, financial planning, reports to Board of Directors, annual audit and tax activities.
  • Other duties as assigned.

Direct Reports:
Grants and Contracts Accounting staff

Skills & Qualifications

Required Knowledge, Skills, and Abilities:
Job Requirements:

  • Demonstrated knowledge and understanding of Generally Accepted Accounting Principles (GAAP) and Fund Accounting.
  • Advanced MS Excel skills including Vlookup and pivot tables required.  Proficiency developing and using macros preferred.
  • Ability to analyze financial data, create visualizations, and prepare financial reports, models, scenarios, and forecasts required.  Proficiency with Tableau, PowerBI, or similar product preferred.
  • Ability to consistently meet deadlines.
  • Excellent analytical and organizational skills.
  • Excellent written and oral communication, training, and presentation skills.
Education and Experience:
  • Bachelor’s degree in a relevant field required. Master’s degree, certification(s), and/or certificate(s) in relevant field strongly preferred.
  • Experience with reporting and financial management of grants and/or contracts required.
  • Experience in a healthcare and/or research setting required.
  • A minimum of 5 years’ total related work experience with a Bachelor’s degree, or 3 years’ total related work experience with a Master’s degree.
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